Purchasing Card (P-Card)
A Purchasing Card (P-Card) is a University-issued credit card used for approved DU business purchases and travel expenses.
Before using a P-Card, you must:
- Have an approved business need
- Submit an approved P-Card request in Pioneer Travel & Expense
- Complete the required P-Card Compliance Training in Canvas
Use a P-Card for
Approved University business purchases, including:
- Purchasing goods or services up to $5,000
- Paying for approved business meals or travel
- Paying for dues or subscriptions (when appropriate)
Do not use a P-Card for
Unauthorized expenses, such as:
- Personal purchases
- Split transactions to avoid limits
- Gift cards, donations, payroll-related payments
Your responsibilities
- Use the card for University business only
- Keep your card and information secure
- Submit transactions in Pioneer Travel & Expense
- Provide required documentation, including itemized receipts
- Meet submission timelines
Note: Only itemized receipts are acceptable for transactions of $75 or more.
For full requirements, view the Purchasing Card Guide.
Managing Expenses
P-Card transactions automatically appear in Pioneer Travel & Expense and must be reconciled by the cardholder.
Cardholders are responsible for:
- Creating and submitting expense reports
- Assigning the appropriate expense type and business purpose
- Attaching required documentation
- Submitting reports within required timelines
Submission Timelines
- Non-travel expenses: within 60 days of transaction date
- Travel expenses: within 30 days of trip end date
For step-by-step system guidance, visit Training & Resources or view QuickTip Tutorials.
Buying and Paying Guide
Not sure if a P-Card is the right way to pay?
We're Here to Help!
Browse our knowledge base for help with frequently asked questions or submit a request at ContactUFS@du.edu.