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Office of the Registrar

Faculty Index Guide to Registrar Policies and Services

Fostering student success is an integral component of everything we do at the University of Denver.  We wanted to make you aware of several tools for faculty.

Each of these tools may be found in the Advising Resources or Student Referrals box on the Faculty tab of PioneerWeb. If you require assistance in accessing them, please contact the Office of the Registrar at 303-871-4095.

Faculty Feedback/Midterm Grades

We have replaced our existing midterm grade process for undergraduate students with Faculty Feedback. Please take a few moments to provide information for your undergraduate students' course progress. It is helpful to have information as soon as possible for proactive intervention, but if you do not have enough information to make a determination, it will remain available through the sixth week of the quarter. We are especially interested in students performing at the C- and below level and those in particular populations in need of rapid feedback on their overall academic performance (athletes, students on academic probation, etc...).

Faculty Feedback allows you to provide information on students’ progress in your courses, identify academic issues and recommendations.

  • Information from Faculty Feedback is provided to relevant academic support and advising offices, eliminating multiple requests for information on student progress.
  • You can provide an estimated grade and identify issues and recommendations. Students can see estimated grades, issues and recommendations.
  • You may also provide comments to students on course performance. Please note that comments made in Faculty Feedback are communicated to students. 

Students in specific populations (such as those on probation, student-athletes and first-generation students) are monitored more closely. These “monitored” students are identified in your Faculty Feedback class roster. Please provide feedback for those populations. Students who receive feedback will receive an email, suggesting they contact their instructor and meet with a professional advisor in the centralized Academic Advising Office to ensure the student is connected to the appropriate campus resources.

If there are students on your roster who have never attended a class session, please record enter NA as an estimated grade.

If you have questions about Faculty Feedback, please contact Academic Advising at 303-871-2455.

Student Profile

The Student Profile provides faculty a complete profile of each of your advisees. You can select an individual advisee and see your complete advisee list, maintained by your department. The Student Profile includes:

  • a summary of the student’s academic program, registered courses and academic progress;
  • demographic, photo and contact information;
  • links to the degree evaluation, transcript, registration overrides;
  • information on previous education and test scores.
Academic Advising

Faculty, advisors and other student services staff maintain online advising notes for students.

  • The purpose of this resource is too accurately and consistently document policy, procedures, practice, and our interactions with students.
  • This is a valuable tool to review notes on previous interactions with students from all areas in the University community, ensure a shared understanding of the communication with the student and to support students through streamlined communication when working with a variety of constituents across campus
  • We encourage faculty to record notes after advising sessions with students.
  • The Student Comments screen has a space for internal comments as well as a longer “Narrative Comments” section which can be sent to the student as a confirmation. Simply indicate a subject and click “Submit and Email” if you wish to email the students.
  • To view advisee list, log on to Pioneerweb. Go to Faculty tab, Under Advising Resources,  select Student Profile and View My Advisee Listing.
Attendance Tracking

Attendance Tracking will track attendance and absence statistics for students by CRN.

  • Attendance Tracking is device responsive and works with many tablets and browsers.
  • Attendance is marked present or absent.
  • To access Attendance Tracking log on to PioneerWeb and navigate to the Courses tab.
  • Attendance tracking is available for both faculty and students.
  • Faculty can record attendance, as well as apply notified absence and extended absence information to individual students. Faculty also have additional options, such as updating the attendance information for each course or setting specific class meetings as cancelled. Students may also view attendance information for each of their enrolled courses.

Instructions on how to use Attendance Tracking (PDF).

Registration Eligibility and Registration Time

At the University of Denver, registration for Fall, Winter, and Spring Quarters begins with Priority Registration for continuing students on week six of the quarter and runs for two weeks. Students are assigned a registration time approximately three weeks before registration begins for a subsequent quarter. Visit Registration Eligibility and When Do I Register? page for more information.

Registration Approvals/Restrictions

Registration Approvals provide information on alternate pin removal, course prerequisite/restrictions, credit and course load approval, transfer credit, concurrent enrollment and forms & special permissions. Visit Registration Approvals page for more information.

Registration Overrides

Registration Overrides enable the primary instructor to give students approvals to register for your courses when they would otherwise be unable to do so. Visit Registration Overrides page for the instructions.

Closed Courses and Waitlists

The Automatic Waitlist process allows for a more proactive approach in the communication and registration of classes. The waitlist feature offers students a fair and consistent way to enroll in a full class if openings occur. Students are automatically notified via email when a seat becomes available. The student has 24 hours to complete the registration transaction. If the student does nothing, the process drops the student and notifies the next student on the list.

Visit Register for Courses with Restrictions page for more information about how the automatic waitlisting works.

Grading Guidelines for Faculty

The Grading Guidelines for Faculty section provides instructors with grading deadlines, instructions of submitting grades, and the steps for changing a grade from one letter grade to another, or from an incomplete grade to a letter grade. Visit Grading Guidelines for Faculty section for more information.

Degree Audit

The Degree Audit is a record of a student's progress toward completing degree requirements and is intended for use as an advising tool. Visit the Degree Audit page for instructions on accessing, printing and interpreting student degree audits.

Reports

The University of Denver Office of the Registrar provides reports and data about students to constituents across campus that support instruction or program administration.

Requests will be directed to Institutional Research if the data from requests is intended for research or publication, or if the request requires data from multiple modules i.e. Financial Aid, Advancement and Student.

Student data is protected by FERPA [link to FERPA page] and we govern access to student data by applying security access to reports. Student data must be used only for the intended purpose of the report and should not be disseminated to others.

The University of Denver uses multiple reporting tools to meet the various needs of users. The approach is to use the best tool for the job. Reports can be accessed in Banner, Cognos, DU Insights or ad hoc requests. Before requesting an ad hoc report review the available published reports below.

Supported Browsers

We recognize that users may have and use various internet browsers and operating systems. We want you to have the best possible experience using the various tools. We also recognize that third party applications do not work identically, efficiently and effectively on all browsers. If you are experiencing issues with any of the web based tools, please visit Troubleshooting PioneerWeb and MyWeb Guide